AI4Music

Privacy Policy

Roland Corporation (hereinafter referred to as “we”) recognizes the importance of protecting the privacy of all personal information provided by users of this website(https://aiformusic.info/). We created the following policy with fundamental respect for your right to privacy and because we value our relationships with you.
We collect your personal information when you fill out a form on this website, including your name, company/organization, country of residence, email address, telephone number, or any other information you provide us. We recognize that it is our social and legal responsibility to protect such personal information.
We take reasonable precautions to keep the personal information disclosed to us secure. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put in place appropriate physical, technical, electronic and managerial security procedures to safeguard and secure the personal information we collect through this website. Nevertheless, Roland Corporation does not guarantee the security, accuracy or completeness of any such information or procedures. Our protection of personal information is based on the following principles. Please also read our Policies on the Protection of Personal Information.

1. Purpose of use

We always limit our use of personal information to within the purposes stated below. If we need to use personal information for other purposes, we will inform you in advance. If you do not agree to the new purposes, you may deny permission for us to use your personal information for such purposes.

  • Respond to questions and comments raised through a form on this website and confirm interest.
  • To notify changes of the purposes of use of the personal data and obtain consent.
  • Otherwise, to be used pursuant to consent separately obtained.
 

2. Disclosure of your information to third parties

We will not disclose your personal information you submit to us to any third party except as provided below.
  • When we transfer your personal information to other companies within our group of companies, as described in section 4;
  • When we transfer your personal data to Universal Music Group, as described in section 4;
  • When we transfer your personal data to our business partners, service providers or third-party contractors to enable them to undertake services for us and/or on our behalf (and we will ensure they have appropriate measures in place to protect your personal information); 
  • When you agree to such disclosure
  • When we are required to disclose or provide personal information by law or regulation
  • When disclosure is needed to protect human health or safety, or assets, and it is difficult to obtain your prior consent quickly.
  • When we need to cooperate with national or local governments, and obtaining your consent may hinder those efforts.
  • When we use personal information with group companies as described in section 4.
 

3. Overseas transfer

We will not transfer personal information you submit to us to an overseas location, except as provided below.
  • When you agree to such transfer
  • When the recipient is located in a country specified by laws and regulations as one that has a personal information protection system equivalent to Japanʼs
  • When providing the personal information to any person/entity who has established safeguards/protocols that comply on a continuous basis, with the standards which should be taken by a business operator handling personal information in Japan. Group companies referred to as recipient of personal information as described in section 4, comply with such standards.
  • When we are required to disclose or provide the personal information by law or regulation
  • When disclosure is needed to protect human health or safety, or assets, and it is difficult to obtain your prior consent.
  • When we need to cooperate with national or local governments and obtaining your consent may hinder those efforts.
 

4. Personal information sharing

We may share your personal information with companies as described below.
 
Personal information to be shared:
  • Your name, company/organization, country, email address, telephone number, and any other information you provide us.
 
Parties who can share the personal information:
  • Roland Corporation U.S., Roland Europe Group Ltd., and other Group companies *1
  • Universal Music Group


Purposes of use by those parties

  • Respond to questions and comments raised through a form on this website and confirm interest.
  • To notify changes of the purposes of use of the personal data and obtain consent.
  • Otherwise, to be used pursuant to consent separately obtained.

Responsible entity for use by those parties
  • Roland Corporation

*1: overseas group companies: Overseas Affiliates
 

5. Necessary and appropriate safety measures

We will take necessary and appropriate safety measures to prevent leakage, loss, or damage to personal information. We also conduct necessary and appropriate supervision of employees and contractors (including subcontractors) handling personal information. Our company regulations describe specific safety measures to ensure the safe processing of personal information, including the followings.
 
Establish rules on handling of personal information
  • Company regulations set the handling methods, responsible party, employee in charge, and their duties at each stage of acquisition, use, storage, provision, deletion, and disposal of personal information.
  • Organizational safety measures
  • Each department that handles personal information has a manager who is responsible for  protecting personal information, and work to ensure proper management.
  • We clarify the scope of personal information handled by employees, and have established a system to report to the responsible party and related departments in the event that any fact or sign of violation of the Personal Information Protection Law or company regulations is identified.
  • We conduct periodic self-inspections of the handling of personal information and conduct audits by other departments.


Human resource safety measures

  • We regularly train our employees on matters of concern regarding the handling of personal data.
  • Company regulations set matters concerning confidentiality of personal information.
 
Physical safety measures
  •  Personal information stored in documents, electronic media, etc. is appropriately managed in accordance with company regulations on personal information protection, document management, and information system security.
 
Technical safety measures
  • Access control is implemented to limit employees who have access to personal information and how much personal information they have access to.
 
Understanding external environment
  • Some of the personal information we collect may be stored on servers in the United States and other countries. We understand rules on protection of personal information in these countries and implement safety measures.
 

6. Retention period of personal data

We will retain your personal information only for the period necessary. Specific retention periods will be determined in consideration of the purpose of use, and the legal or operational need of retention of the personal information.
 

7. About cookies

A “cookie” is a small piece of data transmitted from a web server and stored on your computer. Although our web server can identify your computer by using a cookie, this allows you to efficiently access our web pages, and we shall not use it for any other purpose.
 
You can reject cookies from being stored on your computer via your computer’s browser settings, but please be aware that, in such case, certain functions of our website may be impaired or unavailable to you.
 
In addition, in order to deliver the most relevant advertising to customers, we use behavioral targeting advertising services provided by the following companies using cookies. If you want to disable this service, please access the particular company’s webpage provided below and follow the instructions to opt-out.
 
Google, LLC  
 

8. About access logs

This website records contain information on the individuals who have accessed this website as an access log, as described herein:
 
The access log includes the IP address, domain name, browser, access date/time, etc., of those individuals accessing this website. We shall not use these access logs for the purpose of collecting personal information, nor shall we use them in combination with any information which may identify an individual.
 
We shall inform you of each purpose for which your access logs are used in combination with your personal information when we use them for any purpose beyond the following:
  • Responding to inquiries you make when you use this website
  • Generating statistical data, which does not identify individuals
 

9. Links to other websites

This website may contain links to other websites, such as YouTube. This Policy only applies to this website. By accessing a link to YouTube you agree to be bound by its terms and conditions (https://www.youtube.com/t/terms) and the Google privacy policy (http://www.google.com/policies/privacy). If you access links to other websites any personal information you provide to them will be subject to the privacy policies of those other websites.
 

10. Disclosure of personal information

Where you request the disclosure of your personal information, or the disclosure of records relating to the provision of personal information to a third party in certain circumstances, we respond within a reasonable period after confirming that the request is made by you. Provided, however, that this provision shall not apply where we are not obliged to disclose pursuant to the Personal Information Protection Law or other laws and regulations. We also may not be able to respond to your request if we are unable to verify your identity.  If we are unable to respond to your request, we will notify you accordingly.
 
You may submit your request to this email address: aiformusic@roland.com
 

11. Correction, etc. of personal information

Where you request correction, addition or deletion, suspension of use or deletion of your personal information or suspension of provision to a third party (hereinafter referred to as the “Correction, etc.”) in certain circumstances, we will conduct the necessary investigation after confirming that the request is made by you and respond to Correction, etc. based on the results of the investigation. Provided, however, that this shall not apply in the event that we are not obliged to Correction, etc. under the Personal Information Protection Law or other laws and regulations. We also may not be able to respond to your request if we are unable to verify your identity. If we are unable to respond to your request, we will notify you accordingly.
 
You may submit your request to this email address:aiformusic@roland.com 
 

12. Consent

If you require parental authority or similar by laws and regulations in your jurisdiction of residence for your consent to this Privacy Policy, please take necessary procedures before the consenting.
 
By consenting to this Privacy Policy, you will be deemed to have taken the procedures necessary for the consent.
 
You are not obliged to provide your personal information to us by laws or regulations. However, if you choose not to provide your personal data, you may not be able to use some function of this website. Also, if we process your personal data based on your consent, you can withdraw such consent at any time, but the withdrawal of the consent will not affect the legality of our processing of personal data based on your consent prior to the withdrawal.
 
We recommend that you regularly check this PRIVACY POLICY because we may modify the policies in order to further enhance our protection of personal information or in accordance with changes to laws or regulations.
 
If you have any questions about this Privacy Policy, or the terms of this site, please inform us from here:
You may submit your question to this email address:aiformusic@roland.com

PRIVACY POLICY FOR GDPR

Roland Corporation (hereinafter referred to as “we”) recognizes the importance of protecting the privacy of all personal data provided by users of this website(https://aiformusic.info/). The following policy is intended to comply with the EU General Data Protection Regulation (hereinafter referred to as “GDPR”) as well as the Data Protection Act 2018 of the United Kingdom (hereinafter referred to as “UK-GDPR) when we process personal data of those who reside in European Economic Area (hereinafter referred to as “EEA”), Switzerland or the UK.

We collect your personal data when you fill out a form on this website, including your name, company/organization, country of residence, email address, telephone number, or any other information you provide us. We recognize that it is our social responsibility and legal to protect such personal data.

 

1. Information we collect

We may collect the following categories of personal data for the purpose stated in this Privacy Policy.

  • Name
  • Company/Organization
  • Country of residence
  • Email address
  • Telephone number
  • Any other information you provide us with


2. Purpose of processing and legal basis

We always limit our use of personal data to within the purposes stated below. If we need to use personal data for other purposes, we will inform you in advance. If you do not agree to the new purposes, you can deny permission for us to use your personal data for such purposes. We also process your personal data based on the legal bases provided below.

Purpose of processing

  • Respond to questions and comments raised through a form on this website and confirm interest
  • Notify changes of the purposes of use of the personal data and obtain consent 

 

Legal basis

  • This is carried out in accordance with our legitimate business interest and your consent
  • This is carried out in accordance with our legitimate business interest


3. You have the following rights

You have the following rights regarding your personal data we collect and process.

  • You have the right to request access to your personal data that we may hold and/or process about you. 
  • You have the right to have any inaccurate personal data that we may hold about you corrected and/or updated. If any of the personal data that you have provided changes, or if you become aware of any inaccuracies with your personal data, please let us know in writing, providing us with enough information to make the required change(s) and/or correction(s).
  • You have the right in certain circumstances to request that we delete all personal data we hold about you (the ‘right of erasure’). Please note that this right of erasure is not available in all circumstances, for example where we need to retain the personal data for legal compliance purposes. If this is the case, we will let you know. 
  • You have the right in certain circumstances to request that we restrict the processing of your personal data, for example where the personal data is inaccurate or where you have objected to the processing.
  • You have the right to request a copy of the personal data we hold about you and to have it provided in a structured format suitable for you to be able to transfer it to a different data controller (the ‘right to data portability’). Please note that the right to data portability is only available in some circumstances, for example where the processing is carried out by automated means. If you request the right to data portability and it is not available to you, we will let you know.
  • You have the right in certain circumstances to object to the processing of your personal data. If so, we shall stop processing your personal data unless we can demonstrate sufficient and compelling legitimate grounds for continuing the processing If, as a result of your circumstances, you do not have the right to object to such processing then we will let you know.
  • You have the right in certain circumstances not to be subject to a decision based solely on automated processing, for example where a computer algorithm (rather than a person) makes decisions which affect your contractual rights. Please note that this right is not available in all circumstances. If you request this right and it is not available to you, we will let you know.
  • You have the right to object to direct marketing.
  • You have the right to lodge a complaint in relation to our processing of your personal data with a supervisory authority in an EEA member country, Switzerland or the UK as applicable.

 

If you intend to exercise any of the aforementioned rights, please inquire from below:
aiformusic@roland.com


4. We keep your personal data secure

We process your personal data in a manner that ensures appropriate security of the personal data by using appropriate technical and organizational measures.


5. Disclosure or transfer of your personal data

We will not disclose nor transfer your personal data to any third parties except as provided below.

  • When we transfer your personal data to other companies within our group of companies, some of which are located outside of the UK or EEA;
  • When we transfer your personal data to Universal Music Group. We may transfer your name, company/organization, country of residence, email address, telephone number, and any other information you provide us, for use within the purpose of use described in section 2;
  • When we transfer your personal data to our business partners, service providers or third-party contractors to enable them to undertake services for us and/or on our behalf (and we will ensure they have appropriate measures in place to protect your personal data);
  • When you agree to such disclosure or transfer
  • When it is allowed under GDPR or UK-GDPR


6. Transfer of personal data outside of the EEA, Switzerland and the UK

Regarding the disclosure or transfer of personal data stated in section 5 above, we may transfer your personal data to a third party outside of the EEA, Switzerland or the UK. This includes overseas group companies, Universal Music Group and other processors. We will exercise adequate and appropriate supervision over such third party to ensure appropriate safeguards based on GDPR or UK-GDPR with respect to the transfer.


7. About access logs

This website records contain information on the individuals who have accessed this website as an access log, as described herein:

The access log includes the IP address, domain name, browser, access date/time, etc., of those individuals accessing this website. We shall not use these access logs for the purpose of collecting personal information, nor shall we use them in combination with any information which may identify an individual.

We shall inform you of each purpose for which your access logs are used in combination with your personal information when we use them for any purpose beyond the following:

  • Responding to inquiries you make when you use this website.
  • Generating statistical data, which does not identify individuals.


8. Retention period of personal data

We will retain your personal data only for the period necessary. Specific retention periods will be determined in consideration of the purpose of use, and the legal or operational need of retention of the personal information.


9. About cookies

A “cookie” is a small piece of data transmitted from a web server and stored on your computer. Although our web server can identify your computer by using a cookie, this allows you to efficiently access our web pages, and we shall not use it for any other purpose.

You can reject cookies from being stored on your computer via your computer’s browser settings, but please be aware that, in such case, certain functions of our website may be impaired or unavailable to you.

In addition, in order to deliver the most relevant advertising to customers, we use behavioral targeting advertising services provided by the following companies using cookies. If you want to disable this service, please access the particular company’s webpage provided below and follow the instructions to opt-out.

Google, LLC
https://policies.google.com/technologies/ads


10. We may amend this Privacy Policy

We review and amend this Privacy Policy time to time for improvement.


11. Links to other websites

This website may contain links to other websites, such as YouTube. This Policy only applies to this website. By accessing a link to YouTube you agree to be bound by its terms and conditions (https://www.youtube.com/t/terms) and the Google privacy policy (http://www.google.com/policies/privacy). If you access links to other websites any personal information you provide to them will be subject to the privacy policies of those other websites.


12. You can reach us

For questions or inquiries regarding this Privacy Policy, please contact the data controller or representative set out below.

Data Controller:
Roland Corporation
2036-1 Nakagawa, Hosoe-cho, Hamana-ku, Hamamatsu, Shizuoka 431-1304, Japan
aiformusic@roland.com


Representative:
Roland Europe Group Limited
Hive 2, 1530 Arlington Business Park, Theale, Reading, United Kingdom
REG-DPO@roland.com